Application Form & Procedures
of Appropriateness Application Form and Checklist
COA applications are due at the HPC office on the FIRST Monday of the month by 5:00 pm. Should that be a holiday, they are due the FIRST Tuesday of the month.
Applicants submitting late applications (after the above mentioned deadline) will be required to sign a waiver of the 45/60 day rule in order to be considered for placement on the agenda. Applications submitted after that deadline MAY or MAY NOT be included on the upcoming agenda provided staff has time to prepare the staff report and the application is complete and therefore considered “received”. The 45/60 day clock begins only when an application is considered received. A COA application is considered “received” when staff determines that all of the necessary material has been included with the application as outlined in the Commission’s enabling ordinance.
The fee for COA applications is $20 and must be received with the application. If applications are faxed to the office, payment must be received within 48 hours.
Please call the office if you have any questions or need assistance
The procedure to obtain a Certificate of Appropriateness follows:
1. For a project that includes changes to the exterior of a designated property or the surrounding environment, the owner (applicant) must apply for a Certificate of Appropriateness (COA). A project may commence once the Certificate of Appropriateness is approved by staff or Historic Preservation Commission (and any other permits required by other departments are obtained).
a. For all projects, applicants shall apply directly to the Historic Preservation Commission.
b. For projects requiring a building permit a Certificate of Appropriateness will be required prior to the issuance of this permit.
The applicant should consult with the Historic Preservation Commission prior to filing for a building permit to avoid any inconvenience or unnecessary time delay.
2. A $20 processing fee is required at the time of the application. A member of the Historic Preservation Commission staff shall inspect the site and review the project. Proper documentation must be submitted to the Historic Preservation Commission for review. This documentation includes: sample materials, product literature, scale drawings, photographs, or other materials specifically requested.
a. If the project is routine maintenance or complies with the established standards and guidelines, staff may approve the Certificate of Appropriateness.
b. If the project is not in compliance or needs a variance, the application will be reviewed by the full Historic Preservation Commission.
3. All approved Certificates of Appropriateness will be reported by the staff to the Historic Preservation Commission at the next appropriate meeting.
4. The Historic Preservation Commission meets the third Monday of the month at 7 pm. A list of the meetings dates may be obtained in the office of the Historic Preservation Commission. Certificates of Appropriateness must be filed by the designated date prior to the meeting for placement on the agenda (for application deadlines contact HPC staff). The applicant or designated representative is expected to attend these meetings to answer any questions. A Certificate of Appropriateness application without proper documentation will be tabled until the owner provides the documentation.
5. The Standards and Maintenance Committee will meet as necessary at the request of the staff or Commission. The applicant will be invited to attend the meeting to present his/her plans. The Committee will review the COA and make a recommendation to the full Historic Preservation Commission at the next regular Commission meeting.
6. Decisions regarding a Certificate of Appropriateness will be rendered at the next available Historic Preservation Commission meeting.
Denials of Certificates of Appropriateness will be based on the inappropriateness of the project or if it violates the Historic Districts' or Local Landmarks' Standards and Guidelines. The applicant will be informed of specific reasons for denial by letter (with a copy forwarded to the Building Department) explaining the action and suggestions for changes. The owner may re-submit his/her application with the suggested changes to the staff for review at the next meeting. After all proper procedures are exhausted, the applicant does have the right of appeal to the proper council which will make a final determination on the application.