Document Request


The Records Management Division of the Clerk’s Office is the repository (along with County Archives) of all disposed case files from St. Joseph County Courts, with the exception of the Probate Court. The Office is located in the basement of the Main Court House. Mishawaka and Probate cases are located in their Clerk’s Offices. Disposed case files are kept for three (3) years and then stored off-site at the County Archives. If you need a disposed flat file for a hearing, please notify the clerk to order it well in advance of your hearing. It takes a minimum of 48 hours before we will receive the file from Archives.

Requesting Documents

You may request copies of a marriage license, an application or court records from the Clerk’s Office by mail, e-mail, fax or in person. Confidential and restricted records cannot be obtained.

By Mail:

  • Complete the Document Request Form (PDF)
  • Send the form to:
    St. Joseph County Clerk
    Attention: Record Request
    101 South Main Street
    South Bend, IN 46601.
  • For the Mishawaka Division, please mail to:
    St. Joseph County Clerk
    Attention: Record Request
    219 Lincoln Way West
    Mishawaka, IN 46544
  • For a Probate Court record, please mail to:
    St. Joseph County Clerk
    Probate Record Request
    1000 South Michigan Street
    South Bend, IN 46601

By Fax:

  • Complete the Document Request Form (PDF)
  • Fax the form to:
    South Bend Office at 574-235-9838
    Mishawaka Office at 574-256-6225

By Email:

Email your document request (PDF)


  • Copy Fee: $1 per page
  • Certification Fee: $1 per document


An invoice will be enclosed in the envelope with the document. Please do not send cash. Enclose a self-addressed stamped envelope to return the copy to you if you request the document by mail.